Trustee ordered to repay money

State audit shows $3,400 spent with no documentation

The state has asked a former Salt Creek Township trustee to reimburse the township $3,430.85 for payments she made without documentation from 2013 to early 2015.

Autumn R. Kinser also has been asked to reimburse the township $1,118.22 for salary and rent payments she received from 2010 to 2013 and to pay the state $2,085.75 for the cost of the Indiana State Board of Accounts’ audit.

The issues were discovered during a special investigation conducted by the Indiana State Board of Accounts and made public Oct. 16. It covers a period from Jan. 1, 2010, to Jan. 20, 2015.

It showed there was no supporting documentation for 18 electronic payments made to AT&T from the township bank account in 2013, 2014 and 2015. During an interview with a state examiner, Kinser said she did not know why the payments had been withdrawn from the township’s bank account.

The investigation also showed Kinser was overpaid $1,118.22 for salary and rent from 2010 to 2013.

Doug Hanner, the current township trustee, said changes in billing procedures have been made as a result of the special investigation into Kinser’s actions.

He said the state has a lot of procedures that have to be followed, and he now takes every expenditure to the township board for its approval.

“That wasn’t always done in the past,” said Hanner, who discussed the investigation’s findings with a state examiner during an exit conference July 25.

Township board members Trina Hanner and Stephen Hanner also were present for that conference.

A compliance report released by the state in July also showed that between 2010 and 2014, Kinser failed to withhold Social Security and Medicare taxes from her salary or the salary of a former township clerk and three township board members in the amount of $931.02. Those funds were reimbursed by Kinser, the clerk and the board members.

That same audit also found issues with bank account reconciliations; the timely deposit of receipts; excess budget appropriations; a lack of fixed salaries for the township official and no W-2s being issued for employees; unsupported payments to the Internal Revenue Service; and a lack of written contracts for mowing.

Also, the audit found no township assistance standards were established from 2010 to 2016; no board minutes were presented for meetings from 2010 to 2014; no annual reports were published from 2010 to 2016; there was no evidence of a bond being obtained for the trustee from Oct. 1, 2010, to March 2, 2015; there was no nepotism policy in place from 2012 to 2016; and there was no contracting policy in place from 2012 to 2016.

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Aubrey Woods is editor of The (Seymour) Tribune. He can be reached at awoods@tribtown.com or 812-523-7051.